What is POS?
Point-of-sale systems (POS) enable transactions and include the operational functionality that enhances the guest experience and streamlines business operations. Point of Sale is Now Point of Service
Traditionally, the POS system is where a customer makes a payment in exchange for goods or services. Payment terminals, touch screens, and a variety of other hardware and software options are used to enable the transaction.
POS system scenario in Nepal.
Today, however, the point of sale is often referred to as the point of service, given that POS is no longer just about processing sales. Modern POS systems are at the heart of food and beverage operations large and small, helping to enhance the customer experience and streamline business operations.POS systems allow food and beverage operators to process orders and maintain financial control of their business, through cash management and integration with payment service providers.
As margins get tighter, however, successful operators need POS to do much more. An integrated POS system offers:
• Reporting and analytics
• Inventory management
• Labor management
• Gift and loyalty
• Loss prevention
• Table reservations
With a POS system:
- You can analyze sales data, figure out how well all the items on your shelves sell, and adjust purchasing levels accordingly.
- You can maintain a sales history to help adjust your buying decisions for seasonal purchasing trends.
- You can improve pricing accuracy by integrating bar-code scanners and credit card authorization ability with the POS system.
There are plenty of popular POS software systems that enable you to use add-on devices at your checkout stations, including electronic cash drawers, bar-code scanners, credit card readers, and receipt or invoice printers. POS packages frequently come with integrated accounting modules, including general ledger, accounts receivable, accounts payable, purchasing, and inventory control systems. In essence, a POS system is an all-in-one way to keep track of your business’s cash flow.
Features to consider in a POS system in Nepal include the following:
- Ease of use: Look for software with a user-friendly graphical interface.
- Entry of sales information: Most systems allow you to enter inventory codes either manually or automatically via a bar-code scanner. Once the inventory code is entered, the systems call up the standard or sales price, compute the price at multiple quantities and provide a running total. Many systems make it easy to enter sales manually when needed by letting you search for inventory codes based on a partial merchandise number, description, manufacturing code or vendor.
- Pricing: POS systems generally offer a variety of ways to keep track of pricing, including add-on amounts, the percentage of cost, margin percentage and custom formulas. For example, if you provide volume discounts, you can set up multiple prices for each item.
- Updating product information: Once a sale is entered, these systems automatically update inventory and accounts receivable records.
Sales tracking options. Different businesses get paid in different ways. For example, repair or service shops often keep invoices open until the work is completed, so they need a system that allows them to put sales on hold. If you sell expensive goods and allow installment purchases, you might appreciate a loan calculator that tabulates monthly payments. And if you offer rent-to-own items, you’ll want a system that can handle rentals as well as sales.
- Security: In retail, it’s important to keep tight control over cash receipts to prevent theft. Most of these systems provide audit trails so you can trace any problems.
- Taxes: Many POS systems can support numerous tax rates-useful if you run a mail order business and need to deal with taxes for more than one state.
Perhaps the most valuable way POS systems help you gain better control of your business is through their reporting features. You can slice and dice sales data in a variety of ways to determine what products are selling best at what time and to figure out everything from the optimal ways to arrange shelves and displays to what promotions are working best and when to change seasonal promotions.
Reporting capabilities available in POS programs include sales, costs, and profits by individual inventory items, by a salesperson, or by category for the day, month and year to date. Special reports can include sales for each hour of the day for any time period. You can also create multiple formats for invoices, accounting statements and price tags. Additional reports include day-end cash reconciliation worksheets and inventory management. Examine a variety of POS packages to see which comes closest to meeting your needs.
Every business is unique, you may find that none of the off-the-shelf systems meets your requirements. Industry-specific POS packages are available–for auto repair shops, beauty and nail salons, video rental stores, dry cleaners and more. In addition, some POS system manufacturers will tailor their software to your needs.
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